Textbook INformation

Class CA-Hairdressing and Manicuring Books and Kit (Subject to change)

Class CA Hairdressing & Manicuring students receive the following books and kit items at the appropriate time in their training:

Books:  Salon Fundamentals textbook, and study guide; Summit Salon Over the Top & Fast Track Planner.

Kit: Thermal equipment, haircutting equipment, chemical application implements, hair styling implements, and manicuring implements.

Class E- Esthetician Books and Kit (Subject to change)

Class E Esthetician students receive the following books and kit items at the appropriate time in their training:

Books: Salon Fundamentals textbook, and study guide; Summit Salon Over the Top & Fast Track Planner.

Kit: Skin cleanser, skin freshener, foundation, concealer, blush, eye liner pencil, liquid or cream mascara, wedge sponges, powder brush, contour brush, applicators & plastic spatulas.

Class MO-Manicurist Books and Kit (Subject to change)

Manicuring students receive the following books and kit items at the appropriate time in their training:

Books: Salon Fundamentals textbook, and study guide; Summit Salon Over the Top & Fast Track Planner.

Kit: Basic manicure, pedicure and artificial nail supplies and implements.

Barber Books and Kit (Subject to change)

Barbering students receive the following books and kit items at the appropriate time in their training:

Books: Summit Salon Over the Top & Fast Track Planner.

Kit: Four combs, three brushes, one hair dryer, one straight razor with interchangeable blades, one pair of haircutting shears, one pair of thinning shears, one clipper with interchangeable blades sizes 1 and .000 or an adjustable clipper, two washable smocks, one dozen wave rods, one hair pick and one wig brush.

Barber Crossover Books and Kit (Subject to change)

Barber Crossover students receive the following books and kit items at the appropriate time in their training:

Books: Pivot Point: Shaving & Beard Design

Kit: Foldable Razor, Mannequin Head

Instructor Trainee Materials

Milady Master Educator textbooks will be provided to students on their first day.

Withdrawl and Refund policies

Refund Policy-Notice of Cancellation 

 The following policies will apply to all terminations for any reason, by either party, including student decision, course or program cancellation, or school closure. Any monies due the applicant, or students, shall be refunded within 45 days of official cancellation or withdrawal. Official cancellation or withdrawal shall occur on the earlier of the date that:

 a) An applicant is not accepted by the School. The applicant shall be entitled to a refund of all monies paid, including the Application Fee. 

b) A student (or legal guardian) cancels his/her enrollment in writing within three business days of signing this Enrollment Agreement. In this case, all monies collected by the School shall be refunded, including the Application Fee, regardless of whether the student has actually started classes. 

c) A student cancels his/her enrollment more than three business days after signing this Enrollment Agreement, but prior to starting classes. In this case, he/she shall be entitled to a refund of all monies paid to the school less the Application Fee of $100. 

d) A student notifies the School of his/her withdrawal in writing, after which the Refund Schedule set forth below shall apply.

e) A student on an approved leave of absence notifies the School that he/she will not be returning. The date of withdrawal shall be the earlier of the date of expiration of the leave of absence or the date the student notifies the School that the student will not be returning. 

f) A student is expelled by the School. (Unofficial withdrawals will be determined by the School by monitoring attendance at least every 30 days. 

g) For official cancellations or withdrawals, the cancellation date will be determined by the postmark on the written notification, or the date said notification is delivered to the School administrator or owner, in person. 

Students are charged tuition by payment period.

For students who enroll and begin classes but withdraw prior to course completion (after three business days of signing this Enrollment Agreement), the following Refund Schedule shall apply. All refunds are based on scheduled hours: 

PERCENTAGE OF SCHEDULED HOURS COMPLETED

TOTAL TUITION SCHOOL SHALL RECEIVE/RETAIN

0.01% to 04.9% 20%

5% to 09.9% 30%

10% to 14.9% 40%

15% to 24.9% 45%

25% to 49.9% 70%

50% and over 100%

If the student has completed 50% of the payment period hours, no refund is due and all tuition is due for that payment period. 

All refunds will be calculated based on the Students’ last date of attendance. Any monies due a student who withdraws shall be refunded within 45 days of a determination that a student has withdrawn, whether officially or unofficially. In the case of disabling illness or injury, death in the Students’ immediate family or other documented mitigating circumstances, a reasonable and fair refund settlement will be made. If permanently closed or no longer offering instruction after a student has enrolled and instruction has begun, the School will provide a pro rata refund of tuition to the student OR provide course completion through a pre-arranged teach out agreement with another institution. If the course is canceled subsequent to a student's enrollment and before instruction has begun, the School will either provide a full refund of all monies paid or completion of the course later. If the course is canceled after students have enrolled and instruction has begun, the School shall provide a pro rata refund for all students transferring to another school based on the hours accepted by the receiving school OR provide completion of the course OR participate in a Teach-Out Agreement OR provide a refund based on the Refund Schedule set forth above. Students who withdraw or terminate prior to course completion are charged a termination fee of $150.00. This refund policy applies to tuition and fees charged in the enrollment agreement. Other miscellaneous charges the student may have incurred at the institution (e.g., extra kit materials, books, products, unreturned school property, etc.) will be calculated separately at the time of withdrawal. All fees are identified in the Catalog and in this Enrollment Agreement.

School Policies on transfer of credit

Transfer Policy

Students who desire to transfer to Renaissance will be evaluated on an individual basis.  Renaissance will carefully review each transfer student’s application, including an evaluation of the student's academic records, and a decision will be made after review.  The decision whether to admit a transfer student is solely within the discretion of Renaissance and its staff. We do not recruit students already attending or admitted to other schools offering similar programs.  

Renaissance Beauty Academy accepts the following transfer hours:

Class CA-Hairdressing and Manicuring up to 500

Class E-Esthetician up to 225

MO-Manicurist up to 120

Instructor Trainee up to 180

Barber up to 330

Crossover Barber 0

The student will begin the program in the exact same manner as a student without transfer hours.

The admissions policy is followed in the exact same manner as a student without transfer hours.  Tuition will be calculated at the current hourly rate.  The nonrefundable application fee, books and kit fee will be additional.

Student Complaint Process

Complaint Policy

If a student has a complaint that cannot be resolved with an educator, the student should complete the following procedure:

1. Submit a signed written complaint using the forms that are made available to students.

2. Upon receipt of the complaint, it will be reviewed. 

3. The student will be notified of the complaint’s resolution within two weeks. 

4. Records of complaints and their resolutions are retained for 6 years.

Satisfactory Academic progress

Satisfactory Academic Progress Policy

The Satisfactory Academic Progress Policy is consistently applied to all students enrolled at the Academy.  It is printed in the Catalog to ensure that all students receive a copy prior to enrollment. The policy complies with the guidelines established by the National Accrediting Commission of Career Arts and Sciences (NACCAS), and the federal regulations established by the United States Department of Education.

Evaluation Periods

Students are evaluated for Satisfactory Academic Progress as follows:

Transfer Students - midpoint of the contracted hours or the established evaluation periods, whichever comes first.

Evaluations will determine if the student has met the minimum requirements for satisfactory academic progress. The frequency of evaluations ensures that students have had at least one evaluation by midpoint in the course.  Evaluations are kept in the student’s file and can be accessed at any time.

The academy has a 900-hour academic year.  

Attendance Progress Evaluations

Students are required to attend a minimum of 85% of the hours possible based on the applicable attendance schedule in order to be considered maintaining satisfactory attendance progress. Evaluations are conducted at the end of each evaluation period to determine if the student has met the minimum requirements. The attendance percentage is determined by dividing the total hours accrued by the total number of hours scheduled. At the end of each evaluation period, the academy will determine if the student has maintained at least 85% cumulative attendance since the beginning of the course, which indicates that, given the same attendance rate, the student will graduate within the maximum time frame allowed.

Maximum Time Frames

The maximum time (which does not exceed 118% of the course length) allowed for students to complete each missed course at satisfactory academic progress is stated below.  Students who exceed the maximum time frame shall be terminated from the program and permitted to re-enroll based on the terms of re-entry outlined in the Admissions Policy. 

Class CA- Hairdressing and Manicuring:

Full time: 50 weeks, 30 hrs/wk, 1500 Hours; 

Maximum time: 59 Weeks; Scheduled Hours 1770

Class E-Esthetician:

Full time:  25 weeks, 30 hrs/wk, 750 hours;

Maximum time: 29.5 weeks; Scheduled Hours 885

          Class MO-Manicurist

                Full time:  16 weeks, 25 hrs/wk, 400 hours

                Maximum time:  19 weeks; Scheduled Hours 472

       Instructor Trainee

                Full time:  20 weeks, 30 hrs/wk, 600 hours

                Maximum time:  23.6 weeks ;708 Scheduled Hours

      Barber

                Full Time:  40 weeks, 25 hrs/wk, 1000 hours

                Maximum time: 47.2  weeks; 1180 Scheduled Hours

      Crossover Barber

                Full Time: 1.5 weeks, 30 hrs/week, 45 hours

                Maximum time:  1.77 weeks, Scheduled Hours 53.1

The maximum time allowed for transfer students who need less than the full course requirements or part-time students will be determined based on 85% of the scheduled contracted hours.

Academic Progress Evaluations

The qualitative element used to determine academic progress is a reasonable system of grades as determined by assigned academic learning. Students are assigned academic learning and a minimum number of practical experiences.  Academic learning is evaluated after each unit of study.  Practical assignments are evaluated as completed and counted toward course completion only when rated as satisfactory (85%) or better (the computer system will reflect completion of the practical assignment on a 100% scale).  At least two practical skills evaluations will be conducted during the course of study.  Practical skills are evaluated according to text procedures and set forth in practical skills evaluation criteria adopted by the Academy.  Students must maintain a written grade average of 85% and pass written and practical exams prior to graduation. 

Students may retake failed tests only if the overall cumulative grade falls below 85%.  

Retake grades will only be taken for grades earned in the current SAP Period.  

Refer to the SAP Policy for SAP Period timeframes.  

The student is responsible for turning in missed assignments and taking missed tests.

 Numerical grades are considered according to the following scale:

85– 100%              Satisfactory

84% and below    Unsatisfactory

Student Grade Report Policy

Each student is provided with at least two written report cards during the program. The report provides feedback on the student’s performance in theory, in practical work, and in attendance. 

Determination of Progress Status

Students meeting the minimum requirements for academics and attendance at the evaluation point are considered to be making Satisfactory Academic Progress until the next scheduled evaluation.  Students deemed not maintaining Satisfactory Academic Progress may have their Title IV Funding interrupted, unless the student is on warning or has prevailed upon appeal resulting in a status of probation. Students will be notified of any evaluation in which they are not meeting Satisfactory Academic Progress. 

Warning

Students who fail to meet minimum requirements for attendance or academic progress are placed on warning.  The student will be advised in writing on the actions required to attain Satisfactory Academic Progress by the next evaluation. If at the end of the warning period, the student has still not met both the attendance and academic requirements, he/she may be placed on probation and, if applicable, students may be deemed ineligible to receive Title IV funds.

Probation

Students who fail to meet minimum requirements for attendance or academic progress after the warning period will be placed on probation and considered to be making satisfactory academic progress during the probationary period, if the student appeals the decision, and prevails upon appeal.  Additionally, only students who can meet the Satisfactory Academic Progress Policy standards by the end of the evaluation period may be placed on probation. Students placed on an academic plan must be able to meet requirements set forth in the academic plan by the end of the next evaluation period.  Students who are progressing according to their specific academic plan will be considered making Satisfactory Academic Progress. The student will be advised in writing of the actions required to attain Satisfactory Academic Progress by the next evaluation. If at the end of the probationary period, the student has still not met both the attendance and academic requirements required for Satisfactory Academic Progress or as required by the academic plan, he/she will be determined as NOT making Satisfactory Academic Progress and, if applicable, students will not be deemed eligible to receive Title IV funds.  Further, the Academy can terminate the student if it is determined that the student will not be able to attain Satisfactory Academic Progress.  The academy may allow a student who is not considered making Satisfactory Academic Progress to remain enrolled and continue on a personal cash payment plan.  

Re-Establishment of Satisfactory Academic Progress

Students may re-establish Satisfactory Academic Progress and Title IV aid, as applicable, by meeting minimum attendance and academic requirements by the end of the warning or probationary period. 

Interruptions, Course, Withdrawals

If enrollment is temporarily interrupted for an approved Leave of Absence, the student will return to Academy in the same progress status as prior to the Leave of Absence. Hours elapsed during a leave of absence will extend the student’s Enrollment Agreement period and maximum time frame by the same number of calendar days taken in the leave of absence and will not be in the student's cumulative attendance percentage calculation. Students who withdraw prior to completion of the course and wish to re-enroll will return in the same Satisfactory Academic progress.  Progress status as at the time of withdrawal.

Terms of Re-entry with Satisfactory Progress

A student who must withdraw temporarily, and no more than 30 days have lapsed since the student withdrew, may re-enter the program under the following conditions: 

1. The student had satisfactory progress academically and in attendance when the temporary withdrawal began;

2. The student had extraordinary personal circumstances that made academic progress or attendance extremely difficult; and/or 

3. The student, or the student’s family member, required medical attention that required the student to temporarily withdraw.  

Under any one or combination of these conditions, the student will be re-admitted without prejudice.

A $100 re-entry fee will be charged. 

Terms of Re-entry without Satisfactory Progress

If the student did not have satisfactory academic or attendance progress at the time of withdrawal, the following are required:

1. A letter from the student explaining why the student should be readmitted, and

2. Three letters from individuals explaining why the student should be readmitted (one of the three may be an adult friend who has known the student for at least five years; two of the letters must be from professionals like a teacher, pastor, counselor, etc., who have known the student for at least two years).

3. A determination will be made by the Academy’s directors and reported to the student within two weeks after all documents have been received.

4. A $100 re-entry fee will be charged. 

Appeal Procedure

If a student is determined to not be making Satisfactory Academic Progress, the student may appeal the determination within ten calendar days.  Reasons for which students may appeal a negative progress determination are as follows: death of a relative, an injury or illness of the student, or any other allowable special or mitigating circumstance. withdrawal

The student must submit a written appeal to the Academy on the designated form describing why they failed to meet Satisfactory Academic Progress standards, along with supporting documentation of the reasons why the determination should be reversed. This information should include what has changed about the student’s situation that will allow him/her to achieve Satisfactory Academic Progress by the next evaluation point.  

Appeal documents will be reviewed, and a decision will be made and reported to the student within 30 calendar days. The appeal and decision documents will be retained in the student file. If the student prevails upon appeal, the Satisfactory Academic Progress determination will be reversed, and federal financial aid will be reinstated, if applicable.

Noncredit, Remedial Courses, Repetitions

Noncredit, remedial courses, and repetitions do not apply to this institution. Therefore, these items have no effect upon the Academy's Satisfactory Academic Progress standards.

Transfer Hours

Regarding Satisfactory Academic Progress, a student’s transfer hours will be counted as both attempted and earned hours for the purpose of determining when the allowable maximum time frame has been exhausted.  SAP evaluations are based on actual contracted hours at the institution.

Drug Prevention and Harassment Policies

Drug Prevention Policy

Renaissance Beauty Academy has a zero tolerance policy on drugs and alcohol. Students and Staff can not be under the influence of any drugs or alcohol while present at the Academy or at any related events. Renaissance prohibits the possession, use or distribution of illicit drugs and alcohol by students and staff on the property or as part of any of our activities.  The Academy will immediately contact law enforcement officials to report these activities.

The health risks of the use of illicit drugs and alcohol abuse require providing education and referral for students and staff. Area drug abuse information, counseling, referral and treatment centers information is made available to students and staff members.

The Academy will expel students and terminate staff involved in  possession, use or distribution of illicit drugs and alcohol.  The Academy will refer such cases to the proper authorities for prosecution.  Students and staff may be reinstated upon completion of an appropriate rehabilitation program.

As a condition of employment, employees must notify the Academy of any criminal drug statute conviction for a violation occurring in the workplace not later than five days after such conviction.

There are serious legal sanctions for illegal use of drugs and/or alcohol.  There are serious health risks associated with drug and/or alcohol use.  Health risks associated with the use of illicit drugs and the abuse of alcohol: impaired mental and physical health, neurological disease/damage, memory and intellectual performance interference, mental and physical depression, uncontrollable violence, impulsive behavior, convulsive seizures, homicide, suicide, cardiac disease or damage, cardiovascular collapse or heart failure, gastrointestinal disease or damage, ulcers or erosive gastritis, anemia, liver and pancreatic disease, liver failure or pancreatitis, deteriorating relationships, and death.

As a student and/or staff member at the Academy, I understand the Academy’s policies as stated above, and recognize their impact on my future at the Academy if I were to be convicted of a drug or alcohol related crime.

Agencies where the student can get assistance are available in this student catalog.

Drug Trafficking Federal Penalties

Federal penalties and sanctions for illegal possession of a controlled substance:

1st conviction: Up to 1 year imprisonment and fined at least $1000 but not more than $100,000, or both;

After 1 prior drug conviction: At least 15 days in prison, not to exceed 2 years and fined at least $2500 but not more than $250,000 or both;

After 2 or more prior drug convictions: At least 90 days in prison, not to exceed 3 years and fined at least $5000 but not more than $250,000 or both;

Special sentencing provisions for possession of crack cocaine: Mandatory at least 5 years in prison, not to exceed 20 years and fined up to $250,000 or both, if:

1. 1st conviction and the amount of crack possessed exceeds 5 grams

2. 2nd crack conviction and the amount of crack possessed exceeds 3 grams

3. 3rd or subsequent crack conviction and the amount of crack possessed exceeds 1 gram;

4. Forfeiture of personal and real property used to possess or to facilitate possessions of a controlled substance if that offense is punishable by more than 1-year imprisonment. (See special sentencing provisions re: crack);

5. Forfeiture of vehicles, boats, aircraft or any other conveyance used to transport or conceal a controlled substance;

6. Civil fine of up to $10,000 (pending adoption of final regulations);

7. Denial of Federal benefits, such as student loans, grants, contracts, and professional and commercial licenses, up to 1 year for first offense, up to 5 years for second and subsequent offenses;

8. Ineligible to receive or purchase firearm;

9. Miscellaneous - Revocation of certain Federal licenses and benefits, e.g., pilot licenses, public housing tenancy, etc., are vested within the authorities of individual Federal agencies.

Note: These are only Federal penalties and sanctions.  Additional state penalties and sanctions may apply.

Harassment Policy

Harassment is defined as any physical, verbal or nonverbal behaviors that cause another to be uncomfortable.  Harassment can also be defined as creating a hostile, offensive or intimidating climate which interferes with the learning environment.

Reporting Guidelines

Renaissance takes any case of harassment very seriously and these guidelines are provided to effectively deal with harassment.  If you experience or are a witness to harassment, follow this procedure:

1. Let the person know immediately that you are uncomfortable with the behaviors and you would like them to stop.

2. If you feel the situation is too intimidating or after you ask them to stop the behavior it continues, go immediately to an educator or to the office to report it.

After the suspected harassment has been brought to the attention of administrators or educators of the Academy, the situation will be dealt with through an investigation.  You may not know the outcome, but cases of harassment may result in dismissal from the program.  An environment conducive to learning is a top priority at the Academy.

Graduation, placement and licensure rates