Transfer Students - midpoint of the contracted hours or the established evaluation periods, whichever comes first.

Evaluations will determine if the student has met the minimum requirements for satisfactory academic progress. The frequency of evaluations ensures that students have had at least one evaluation by midpoint in the course.  Evaluations are kept in the student’s file and can be accessed at any time.

The academy has a 900-hour academic year.  

Attendance Progress Evaluations

Students are required to attend a minimum of 85% of the hours possible based on the applicable attendance schedule in order to be considered maintaining satisfactory attendance progress. Evaluations are conducted at the end of each evaluation period to determine if the student has met the minimum requirements. The attendance percentage is determined by dividing the total hours accrued by the total number of hours scheduled. At the end of each evaluation period, the academy will determine if the student has maintained at least 85% cumulative attendance since the beginning of the course, which indicates that, given the same attendance rate, the student will graduate within the maximum time frame allowed.

Maximum Time Frames

The maximum time (which does not exceed 118% of the course length) allowed for students to complete each missed course at satisfactory academic progress is stated below.  Students who exceed the maximum time frame shall be terminated from the program and permitted to re-enroll based on the terms of re-entry outlined in the Admissions Policy. 

Class CA- Hairdressing and Manicuring:

Full time: 50 weeks, 30 hrs/wk, 1500 Hours; 

Maximum time: 59 Weeks; Scheduled Hours 1770

Class E-Esthetician:

Full time:  25 weeks, 30 hrs/wk, 750 hours;

Maximum time: 29.5 weeks; Scheduled Hours 885

          Class MO-Manicurist

                Full time:  16 weeks, 25 hrs/wk, 400 hours

                Maximum time:  19 weeks; Scheduled Hours 472

       Instructor Trainee

                Full time:  20 weeks, 30 hrs/wk, 600 hours

                Maximum time:  23.6 weeks ;708 Scheduled Hours

      Barber

                Full Time:  40 weeks, 25 hrs/wk, 1000 hours

                Maximum time: 47.2  weeks; 1180 Scheduled Hours

      Crossover Barber

                Full Time: 1.5 weeks, 30 hrs/week, 45 hours

                Maximum time:  1.77 weeks, Scheduled Hours 53.1

The maximum time allowed for transfer students who need less than the full course requirements or part-time students will be determined based on 85% of the scheduled contracted hours.

Academic Progress Evaluations

The qualitative element used to determine academic progress is a reasonable system of grades as determined by assigned academic learning. Students are assigned academic learning and a minimum number of practical experiences.  Academic learning is evaluated after each unit of study.  Practical assignments are evaluated as completed and counted toward course completion only when rated as satisfactory (85%) or better (the computer system will reflect completion of the practical assignment on a 100% scale).  At least two practical skills evaluations will be conducted during the course of study.  Practical skills are evaluated according to text procedures and set forth in practical skills evaluation criteria adopted by the Academy.  Students must maintain a written grade average of 85% and pass written and practical exams prior to graduation. 

Students may retake failed tests only if the overall cumulative grade falls below 85%.  

Retake grades will only be taken for grades earned in the current SAP Period.  

Refer to the SAP Policy for SAP Period timeframes.  

The student is responsible for turning in missed assignments and taking missed tests.

 Numerical grades are considered according to the following scale:

85– 100%              Satisfactory

84% and below    Unsatisfactory

Student Grade Report Policy

Each student is provided with at least two written report cards during the program. The report provides feedback on the student’s performance in theory, in practical work, and in attendance. 

Determination of Progress Status

Students meeting the minimum requirements for academics and attendance at the evaluation point are considered to be making Satisfactory Academic Progress until the next scheduled evaluation.  Students deemed not maintaining Satisfactory Academic Progress may have their Title IV Funding interrupted, unless the student is on warning or has prevailed upon appeal resulting in a status of probation. Students will be notified of any evaluation in which they are not meeting Satisfactory Academic Progress. 

Warning

Students who fail to meet minimum requirements for attendance or academic progress are placed on warning.  The student will be advised in writing on the actions required to attain Satisfactory Academic Progress by the next evaluation. If at the end of the warning period, the student has still not met both the attendance and academic requirements, he/she may be placed on probation and, if applicable, students may be deemed ineligible to receive Title IV funds.

Probation

Students who fail to meet minimum requirements for attendance or academic progress after the warning period will be placed on probation and considered to be making satisfactory academic progress during the probationary period, if the student appeals the decision, and prevails upon appeal.  Additionally, only students who can meet the Satisfactory Academic Progress Policy standards by the end of the evaluation period may be placed on probation. Students placed on an academic plan must be able to meet requirements set forth in the academic plan by the end of the next evaluation period.  Students who are progressing according to their specific academic plan will be considered making Satisfactory Academic Progress. The student will be advised in writing of the actions required to attain Satisfactory Academic Progress by the next evaluation. If at the end of the probationary period, the student has still not met both the attendance and academic requirements required for Satisfactory Academic Progress or as required by the academic plan, he/she will be determined as NOT making Satisfactory Academic Progress and, if applicable, students will not be deemed eligible to receive Title IV funds.  Further, the Academy can terminate the student if it is determined that the student will not be able to attain Satisfactory Academic Progress.  The academy may allow a student who is not considered making Satisfactory Academic Progress to remain enrolled and continue on a personal cash payment plan.  

Re-Establishment of Satisfactory Academic Progress

Students may re-establish Satisfactory Academic Progress and Title IV aid, as applicable, by meeting minimum attendance and academic requirements by the end of the warning or probationary period. 

Interruptions, Course, Withdrawals

If enrollment is temporarily interrupted for an approved Leave of Absence, the student will return to Academy in the same progress status as prior to the Leave of Absence. Hours elapsed during a leave of absence will extend the student’s Enrollment Agreement period and maximum time frame by the same number of calendar days taken in the leave of absence and will not be in the student's cumulative attendance percentage calculation. Students who withdraw prior to completion of the course and wish to re-enroll will return in the same Satisfactory Academic progress.  Progress status as at the time of withdrawal.

Terms of Re-entry with Satisfactory Progress

A student who must withdraw temporarily, and no more than 30 days have lapsed since the student withdrew, may re-enter the program under the following conditions: 

1. The student had satisfactory progress academically and in attendance when the temporary withdrawal began;

2. The student had extraordinary personal circumstances that made academic progress or attendance extremely difficult; and/or 

3. The student, or the student’s family member, required medical attention that required the student to temporarily withdraw.  

Under any one or combination of these conditions, the student will be re-admitted without prejudice.

A $100 re-entry fee will be charged. 

Terms of Re-entry without Satisfactory Progress

If the student did not have satisfactory academic or attendance progress at the time of withdrawal, the following are required:

1. A letter from the student explaining why the student should be readmitted, and

2. Three letters from individuals explaining why the student should be readmitted (one of the three may be an adult friend who has known the student for at least five years; two of the letters must be from professionals like a teacher, pastor, counselor, etc., who have known the student for at least two years).

3. A determination will be made by the Academy’s directors and reported to the student within two weeks after all documents have been received.

4. A $100 re-entry fee will be charged. 

Appeal Procedure

If a student is determined to not be making Satisfactory Academic Progress, the student may appeal the determination within ten calendar days.  Reasons for which students may appeal a negative progress determination are as follows: death of a relative, an injury or illness of the student, or any other allowable special or mitigating circumstance. withdrawal

The student must submit a written appeal to the Academy on the designated form describing why they failed to meet Satisfactory Academic Progress standards, along with supporting documentation of the reasons why the determination should be reversed. This information should include what has changed about the student’s situation that will allow him/her to achieve Satisfactory Academic Progress by the next evaluation point.  

Appeal documents will be reviewed, and a decision will be made and reported to the student within 30 calendar days. The appeal and decision documents will be retained in the student file. If the student prevails upon appeal, the Satisfactory Academic Progress determination will be reversed, and federal financial aid will be reinstated, if applicable.

Noncredit, Remedial Courses, Repetitions

Noncredit, remedial courses, and repetitions do not apply to this institution. Therefore, these items have no effect upon the Academy's Satisfactory Academic Progress standards.

Transfer Hours

Regarding Satisfactory Academic Progress, a student’s transfer hours will be counted as both attempted and earned hours for the purpose of determining when the allowable maximum time frame has been exhausted.  SAP evaluations are based on actual contracted hours at the institution.